Ethically Sourced – eco-max Policies

Environmental & Sustainability Policy

JRA : Environmental & Sustainability Policy

John Roberts Associates are committed to sustainable development (meeting the needs

of the present without compromising the ability of future generations to meet their own

needs) as a guiding principle within our work.

Concern for the environment is an integral and fundamental part of this commitment.

Our aim is to reduce the impact on the environment from our operations.

Our environmental/sustainability action plan is our aim to promote good governance as

well as dealing with aspects of poor practice. We will assess the environmental impacts

of our operations and set objectives and targets in order to improve our environmental

performance. We will regularly review these targets.

We will:

• Promote responsibility for the environment within the organisation and communicate

and implement this policy at all levels within the workforce;

• Reduce the use of energy, water and other resources;

• Minimise waste by reduction, re-use and recycling methods;

• Comply with all relevant environmental legislation/regulation;

• Ensure that our policies and services are developed in a way that is complimentary to

this policy;

• We should not prioritise funding needs ahead of sustainability requirements;

• Encourage all stakeholders to commit to the sustainable development philosophy;

• Identify and provide appropriate training, advice and information for staff and encourage

them to develop new ideas and initiatives;

• Provide appropriate resources to meet the commitments of this policy;

• Promote and encourage involvement in local environmental initiatives/schemes.

This action plan is available to all staff and has been drawn to their attention.

Senior Management awareness will be raised at regular Management meetings

Key actions ensure continued roll out of electronic records document management

system and online services initiatives to reduce need for paper

Improve Environmental awareness amongst staff and promote green housekeeping

issues

Ongoing – The Managing Director and the Senior Management team continue to focus

on

– The recruitment of an Environmental Manager and/or additional training in this area for

the Quality Manager

– Preparation of the business according to the clear mandates of ISO 14001

– The viability for the formal introduction of ISO 14001 accreditation

Regular attention is given to

• Arranging automatic shutdown of PC’s at an agreed time each evening.

• Closely monitoring utilities consumption for the business.

• Where appropriate, increasing recycling options and fitting time clocks on items of

equipment which are not required to be powered up 24/07.

• Using environmentally friendly products in kitchen areas.

• Installing light sensors in the offices, toilets and kitchen areas.

Information for our suppliers

We recognise that much of our environmental impact comes from goods we buy and

services that we commission. For this reason, we sometimes expect our suppliers to

meet environmental standards if the product or service has significant impact. Where

this is the case, we will always specify clearly what we need when we invite quotations

or tenders. We may also sometimes ask suppliers to tell us about any environmental

features, or implications of their product or service when they tender or quote. We use

this information as part of our evaluation.

Some examples of areas that are of interest to us are given below, although this is not

the complete list:

• Timber products – where articles have a timber feature,we require these to be from

legal and sustainable sources

• Paper and printing – we have standards for the recycled content

• Fabrics/Garments/Accessories – we require all dying to be conducted to REACH

and/or OEKO-TEX 100 standards and be ZERO hazardous

• For larger and particularly significant contracts we may sometimes look to negotiate

additional environmental benefits for the community as a form of social value

Ethical Policy

JRA – Ethical Policy

John Roberts Associates expects all of its business divisions, its employees and its

directors carry out their business and perform their duties to the highest ethical standards

and in compliance with any legal compliance expectations

This standard of behaviour and performance is maintained in the company’s relationship

with all employees, customers, suppliers and all other stakeholders

Our objectives are to,

• Comply with all local and international laws where applicable in all of our business

activities

• Ensure all business activities are conducted in an ethical manner

• Maintain and protect the company’s reputation and that also of our clients, suppliers,

customers, contractors and employees in all of our activities

• Act within the codes of conduct and national policies set out within our industry sector

Other business policies and standards set out separately and inaddition will include

• Bribery & Fraud

• Competition & Unethical Practices

• Confidentiality & Data Protection

• Conflicts of Interest

• Protection & Ownership of Assets

• Accounting Systems & Procedures

• Legal Compliance

• Administration of the Ethical Business Policy

• Non-compliance

All non-compliance of this policy, with in addition all supplementary policies should be

reported to the Managing Director who is personally responsible for the governance and

compliance

All such communication will be undertaken in confidence and if requested conducted on

an anonymous basis